Performance Management

three people meeting Two people meeting Group of people

 

 

 

Training | Tools | Forms | Timeline

Welcome to Performance Management FY18! 

ePerformance, is the PeopleSoft system for recording and capturing annual Performance Management Data.

Links to Useful Tools

Training

HLC Year-End Assessments (click on title links to register):

Helpful Tips for Managers
*Thursday, March 29th: 11:30AM – 12:30PM, Countway Minot Room
*Tuesday, April 3rd: 2:30PM – 3:30PM, Landmark Ctr., 5th Fl. West, HMS Alumni Affairs Conf. Room
*Tuesday, April 10th: 11:30AM – 12:30PM, Landmark Ctr., 5th Fl. West, HMS Alumni Affairs Conf. Room
*Friday, April 13th: 2:30PM – 3:30PM, Countway Ballard Room
*Friday, April 27th: 11:30AM – 12:30PM, Countway Lahey Room
*Thursday, May 10th: 11:30AM – 12:30PM, Countway Minot Room
*Thursday, May 17th: 1:00PM – 2:00PM, Gordon Hall, Waterhouse Room

Helpful Tips for Staff
*Thursday, March 29th: 10:00AM – 11:00AM, Countway Minot Room
*Tuesday, April 3rd: 1:00PM – 2:00PM, Landmark Ctr., 5th Fl. West, HMS Alumni Affairs Conf. Room
*Tuesday, April 10th: 10:00AM – 11:00AM, Landmark Ctr., 5th Fl. West, HMS Alumni Affairs Conf. Room
*Friday, April 13th: 1:00PM – 2:00PM, Countway Ballard Room
*Friday, April 27th: 10:00AM – 11:00AM, Countway Lahey Room
*Thursday, May 10th: 10:00AM – 11:00AM, Countway Minot Room
*Thursday, May 17th: 11:00AM – 12:00PM, Gordon Hall, Waterhouse Room

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Materials from HLC Year-end Assessments Sessions:
Slide Deck
Process Overview and Action Verbs

Materials from HLC Goal Setting Sessions:
Slide Deck
Action Verbs
For Managers – Components of Performance Management

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Forms

There are three form-types offered within ePerformance, they are detailed below. (*Ask your manager or Department Administrator which form your department will be utilizing.):

  1. Standard Form – This is the most complete form. It provides separate sections for identifying specific goals (both results-based and professional development) and competencies at the beginning of the performance cycle, as well as optional sections for self-evaluations and collecting feedback at year-end. It is the most iterative, in that there is system-facilitated interaction between the staff member and manager at the beginning of the performance cycle (Planning/Goal Setting) as well as the end of the cycle (Assessment).
  2. Summary Form – This form is completed by the manager at the end of the performance cycle (Assessment). It provides space for a specific narrative summary for goals completed (both results-based and professional development) and competencies demonstrated, as well as an optional section for the employee self-evaluation. 
  3. Exception Form – This form is completed by the manager at the end of the performance cycle (Assessment). It provides a single space for a narrative summary for overall performance, as well as optional sections for the employee self-evaluation and for collecting year-end feedback.

HMS Combined Planning/Goal Setting and Year-End Evaluation Form for Summary and Exception Form Users:

  • HMS Combined Form – You may use this form to capture both Goals (Section 1) and the Self-Evaluation (Section 2), or customize it to fit your needs if you choose to use it for just one or the other.
  • Feedback Tool – The HLC Feedback Survey Tool provides you with an online option for requesting and synthesizing feedback from multiple individuals for each of your direct reports, including peers and colleagues, clients, vendors, etc.  While the ePerformance system offers a feedback option, the HLC Feedback Survey Tool is a useful alternative for those choosing to seek feedback outside of PeopleSoft.

SPH Planning/Goal Setting Form for Summary and Exception Form Users:

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FY18 Timeline

September 29, 2017 – Goal Setting and Planning (completed documents due for HMS and SPH)
October 31, 2017 – Goal Setting and Planning (completed documents due for HSDM)

  • Standard Form users – Staff and managers will enter this information directly into PeopleSoft (Self-Service or Manager Self-Service>Performance Management>My Current or Team Current Documents).
  • Summary and Exception Form users – Staff and Managers will capture FY18 goals in an electronic format that can be updated and referred to for the Assessment Phase in the spring of 2018.

December 2017 – February 2018 – Informal Interim Check-in Discussions (this is a useful way to discuss and implement any adjustments to goal content and/or goal dates).

May 31, 2018 – Performance Assessments (completed documents due for HMS and SPH; timing will vary for some departments). SPH Timeline

June 29, 2018 – Performance Assessments (completed documents due for HSDM).

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